Sometimes you just need to go with the workflow. Technology has drastically changed business practices, and has made it more difficult for companies to keep up. One solution, according to Vadim Tabakman of Nintex, is for organizations to take advantage of workflow automation.
“The business needs to get a good understanding of the process before automating it.”
Workflow automation is software that coordinates the activities of everyone in an organization to ensure that the right people get the right information, at the right time. When considering workflow automation, organizations often wonder if they should start from scratch or work off what’s already in place. Is one approach better than the other?
These are necessary questions to ask, especially as companies often fill the workplace with unnecessary digital clutter. According to Tabakman, an effective approach to workflow automation is for organizations to take advantage of User Defined Actions (UDAs). UDAs allow workflow designers to reuse custom workflow processes, rather than build the same process more than once.
With Nintex Workflow, each department within an organization can build its own UDAs. UDAs that are specific to a particular department don’t need to be made visible to other departments. Only team members who build the UDAs will be able to view them.
“User Defined Actions can be built by anyone who is given permissions to build Nintex Workflows.”
Before adopting workflow automation, organizations should plan to see which parts of an organization can be streamlined. In Tabakman’s view there are three reasons why organizations should increase workflow efficiency with UDAs once this is accomplished.
3 Benefits of Workflow Automation:
1.Workflow automation empowers the people.
Workflow designers are empowered, especially when they use UDAs. This is important for organizations that want to make their staff feel connected and part of a larger community.
2.Workflow automation saves time and money.
Since UDAs are reusable, organizations can save time, money and significant amounts of energy.
3.Workflow increases productivity.
Organizations will achieve more success when the workflow is effectively streamlined and made efficient. UDAs increase this productivity so that workers can accomplish more.
In order to ensure that workers complete the right tasks in the right order, organizations should take advantage of workflow automation software to increase productivity and make the workplace more efficient.
About Vadim Tabakman:
Vadim Tabakman is a Nintex Technical Evangelist and Nintex Developer with 20 years of development experience, and over 9 years of experience in SharePoint and Nintex technologies. He understands how SharePoint, business process automation and forms can join forces successfully in numerous industries and business scenarios to drive business adoption and succeed in SharePoint projects. Tabakman brings an excellent technical perspective to the discussion of how to use SharePoint workflow and forms to solve business needs.