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LiveTiles Directory Administration Experience

Stay on top of your organization’s profile data in the LiveTiles Directory Administration center

The Live Directory administration center allows you to easily monitor and configure how the service will collect and manage profile data across your organization.

Monitor the health of your Directory

Our real-time administrator dashboard provides an overview of the health of your organizations’ entire profiles, as well as completion percentages for each profile attribute.

Administrators can easily see and action what profile changes are pending review and approval.

LiveTiles Directory administration Monitor the health of your Directory
LiveTiles Directory administration edit profile attributes screenshot from LiveTiles

Take Control of Employee Profile Attributes

LiveTiles Directory allows you to configure which out-of-the-box and/or extension attributes the service will collect and manage.

With a simple slider, you can decide which attributes are editable by users and whether you want our Directory Bot to engage users to update that attribute information.

If you want an easy and efficient way to update your user’s profiles and information, then use LiveTiles Directory to do it.

Cory Roese, Director, IT Solutions/Infrastructure at CTI Foods

Customize your Set of Attributes

When you first run Directory, we provide the out of the box attributes in your Active Directory. Add extra formatting such as form options, input types, mandatory fields and drop down selectors with predefined options to remove human error.

With the use of extension attributes in your directory, you can start collecting additional profile information across your organization, such as skills, past projects, certifications, or even t-shirt size.

LiveTiles Directory administration customize your set of attributes screenshot
LiveTiles Directory administration Attribute rules screenshot

Define Attribute Rules

LiveTiles Directory not only ensures profile information is complete, but also makes sure it aligns with the defined attribute rules.

Rules can be applied to multiple attributes for single line of text, number, toggle, multi-value, auto complete, and drop-down inputs.

Easily Turn on Approvals

Administrators can determine which attributes require approval before changes are written to your directory. For example, organizations often want approvals for changes to Job Title, Department, or Manager.

Your LiveTiles Directory administrators can set different individuals to approve specific attributes. For example, the Human Resource Manager could approve all updates to the Department, Manager and Job Title attributes, while the user’s manager approves their profile picture changes.

LiveTiles Directory administration approval flow screenshot
LiveTiles Directory administration health score screenshot

Get Real Time Insights

Monitor the health of your attributes across the directory with a percentage scoring and key insights. Live Directory allows you to track your mission of complete and up-to-date profiles through a real-time dashboard.

Administrators can easily see and action what profile changes are pending review and approval.

We got it setup and running in under 2 hours. We put a small group into it to pilot it for a week, and then made it live. There were zero bumps!

John Flick, Vice President Information Technology at KPS Global
Employee Directory administration profile validation check screenshot from LiveTiles

Easily Apply Photo Validation Rules

LiveTiles Directory uses artificial intelligence to validate profile photos.

This allows you to limit profile photos to one face, and exclude cartoon characters, pets, and inappropriate images.

Get a Complete Activity Log

As an administrator of LiveTiles Directory allows you to see the activity of updates from a user, as well as the emails they have received.

Via an easy user search, you can see how complete each user’s profile is, view all the emails sent to them, and see how the profile update experience looks like for the end-user.

Get a Complete Event Log

LiveTiles Directory administrators can see the system event activity for directory scans as well as any setting changes performed by an administrator.

This is extremely useful to keep administrators accountable. For example, when a new approver is added or a setting is changed that impacts users, the change is logged along with the person who made it.

Customize the Profile Page Experience

We know the importance of company branding. We make it insanely easy to modify the profile page to match your brand and fit right in with your existing Intranet and Microsoft 365 pages.

You can create categories of profile information to control the ordering and grouping of information on the page.

Directory profile search screenshot from LiveTiles
Add new user collection

Personalize & Target Parts of your Organization

Administrators can define collections of users based on the Organizational Unit (OU) they are in. For example, a ‘Sales’ collection could be created of users in the Inside Sales and Outside Sales OUs in both the corporate and Austin OUs.

If the organization doesn’t use OUs, or they are not up-to-date, you can create a collection based off an attribute value, i.e. a ‘Sales’ collection can be created for all users where their Department attribute equals “Sales”.

In each collection, you can override the master settings for approvals, attribute, email, and branding settings. For example, you could collect the sales region for all users in the ‘Sales’ collection and you could have a different approver (e.g. Sales manager) for any profile photos changes made by these users.

Enable Multiple Administrators

LiveTiles Directory supports multiple administrators. This allows you to share the management of the service across your team.

As each additional administrator signs in with their own Microsoft 365 account, there is no need to share an administration account.

Directory admin permission management
Active directory in sharepoint screen example

Get a Vanity Domain

We offer a vanity domain for your environment. 

This means you can customize the URL your employees will navigate to preview and update their profile.

Connect to multiple systems of record

Organizations may want to define other systems of record for certain profile information. For example, your HRMS may be the system of record for the Emergency Contact information.

Attribute Connectors leverage our Integration Framework, and enable us to analyze any system of record and reach out to the user if the information doesn’t meet the company standards.

With our Integration Framework, as well as updating the system of record, Directory can also update other systems simultaneously.

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Join other leading brands from all industries who choose LiveTiles

Complete the form and we’ll reach out to coordinate a time for a chat about your specific business challenges.

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