How to Integrate Nintex and Office 365

Nintex has become one of the most successful workflow companies in the world, with offices in the US, UK, Australia and Malaysia. Over 5,000 organizations already use Nintex to promote efficiency and teamwork, including 200 of the Fortune 500 companies (“About Nintex”).

The idea behind Nintex is to make document generation and workflow simple for IT professionals and business leaders alike. They wanted everyone involved on a particular project to be able to jump in and offer input. As long as a user has SharePoint, which comes with an Office 365 download, Nintex delivers the latest and greatest in digital workflow trends.

How to Integrate Nintex and Office 365


One partner company reports that Nintex is “number one in the world when it comes to workflow add-ins for SharePoint” (“Centric”). But how did the idea come about? Nintex specifically addresses the problem of poorly designed workflow strategies. There is a lot of room for improvement, considering that “Many work processes are developed on an ad hoc basis and become the standard model for getting work done through sheer repetition” (Davidson). Nintex wanted to increase collaboration and employee engagement through a system that accepted input from everyone involved. They were able to master data management through their advanced automated workflows:

“Both commercial users and IT professionals are now able to quickly and easily automate all their business processes: from a simple employee leave request to complicated integration of external applications and data sources. Communication with your suppliers’ or customers’ data sources is also possible” (“Centric”).

Nintex is working under the same philosophy as LiveTiles. Both of our businesses are working to provide software solutions that are complex to build, but easy to use. Bringing complicated features and programs together in one place requires highly skilled developers. The end user benefit is a seamless and intuitive UX. We both reduce the burden on IT departments by bringing the power to the user, and we both make it easy to replicate successful models once you’ve designed them (use LiveTiles Blueprint to build and export designs for identical site hierarchies). Lastly, we both offer the drag-and-drop method to maximize UI design.

LiveTiles Software Developer Trey Miller has worked hard to create the Nintex Workflow Tile for LiveTiles Design, the number one platform to create digital workplaces. It is now unveiled and ready for use in LiveTiles Design. Our Software QA Analyst Joel Rieck introduces it this way:

“The Nintex Workflow Tile utilizes the Nintex Workflow for Office App in SharePoint, and allows created workflows to be run with the Nintex Workflow Tile. For users who have created workflows and published them, the Nintex Workflow Tile will also be able to pull from saved workflows.”

Using the Nintex Workflow Tile, workflows can be integrated in LiveTiles in seconds. You’ll find the tile under “Lists” in the tile gallery.

How to Integrate Nintex and Office 365

LiveTiles Design

The tile itself will have the Nintex logo in it, and default text states “Start Workflow.” This text can be modified, allowing the text to be changed into something that might be more relevant to users, such as a workflow for financial reports being named “Finance Report Workflow.” The Nintex Workflow Tile Settings menu has five settings tabs: Tile, Text, Workflow, Layout, and Permissions.

How to Integrate Nintex and Office 365

LiveTiles Design

Under the Tile tab, options appear to adjust the width, height, background color, add a highlight on mouse over effect, or layout. As seen above, the tile can be displayed vertically or horizontally. Fonts can also be adjusted, as they normally are for most other tiles.

The Workflow tab will contain options for setting the workflow scope, or where the workflow will run. It is currently defaulted to the root site collection. All published Nintex workflows can be found in the Workflow Drop. Start Parameters allows for modification of the behavior of variables in the workflow. So, even though variables are created within the Nintex Workflow SharePoint App, they can actually be modified in the Nintex Workflow Tile.

When running the workflow in the end user page view, clicking the tile will change the Nintex logo into a spinning wheel. The wheel will spin as long as the workflow is being processed, and the wheel will turn into a check mark if it succeeds, or a small “X” if it does not. Sometimes a server issue can occur, which causes the “X” to appear. By simply re-running the tile, the workflow will succeed. Try running your own Nintex workflow and take advantage of the world’s top workflow resource in LiveTiles Design and Mosaic.

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