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Managing SharePoint Group Permissions and Access

Written by: Matt Berretta

Various forms of group work have become a hallmark of large, complex organizations. They allow for collaboration and a sense of separateness from the larger, less manageable masses. This separateness is actually necessary when creating a sense of community. When unnecessary or unrelated members have access, the entire work group is thrown off their game (McMillan 317). People simply work better with clearly defined groups, and they don’t do as well when the groups are too loosely organized. Customizing SharePoint permissions and access provide the necessary foundation for avoiding the “dismal failure” referenced below, though it is by no means the only factor.

Managing SharePoint Group Permissions and Access

Source: https://evolllution.com/opinions/whos-boss-unexpected-challenges-transitioning-military-higher-ed/ 

Work groups are the building blocks of organizations. They are found in all areas of an organization, from research and development to customer service, and at all levels, from the executive suite to the factory floor. Some are incredibly successful, while others are dismal failures (Hill and Anteby). 

This trend is here to stay, even though there are some missteps along the way.

Working in teams is a common part of the business environment and may be an approach companies take to certain tasks, responsibilities or special projects. While it can be challenging for different personality types to work together on a common goal, it has its advantages, both for the company and the people involved. The advantages of group work are more than just business-oriented; there are generally personal benefits for staff as well” (Belcher). 

The personal benefits include an outlet for self-disclosure, feelings and personality (McMillan 315, 318). Furthermore, the information that comes from the collaboration is actually considered new knowledge in many cases (Ke and Hoadley 2906).

LiveTiles supports successful work group formation and teamwork through LiveTiles Design, which now comes with lockable tiles. This product improvement will keep the special permissions at the desired settings without needing to go to each individual tile and group, as was previously necessary.

Managing SharePoint Group Permissions and Access

It’s now simple to mark which groups have special permissions while selecting the group to view. So when you want your audience to see a particular design, checking it is now much more user friendly than it was before.

The ability to specify audience is increasingly necessary as organizations leverage the benefits of coordinated teams and groups. Some of the specific benefits include: generating a wider range of ideas, motivating each other, viewing common goals and progress, sharing innovation, making it possible to emulate successful members, delegating responsibilities, challenging beliefs and experimenting with new ideas. With work group formation and control easier than ever, now is a good time to set up work groups and harvest the benefits for your organization.

References: 

  1. Belcher, Linda. “The Advantages of Groupwork & Teamwork.” Chron n.d. Web. 7 April 2016.
  2. 2. Hill, Linda A. and Michael Anteby. “Analyzing Work Groups.” Harvard Business School August 2006. Web. 7 April 2016.
  3. Ke, Fengfeng and Christopher Hoadley.  “How to Evaluate Online Learning Communities:  A Review of the Literature.”  Proceedings of Society for Information Technology and Teacher Education International Conference ed. C. Crawford et al.  Chesapeake: AACE, 2004. 2905-2912.
  4. McMillan, David W.  “Sense of Community.”  The Journal of Community Psychology 24.4 (1996):  315-325.

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